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Written guides, not video courses

Four structured guides covering the parts of a conversion that are easy to get wrong on the first attempt.

Each guide below is a series of articles rather than a single page, written to be read in order but usable as a reference afterward. They are free to read and there is nothing to purchase. None of them are personalised advice; they describe general approaches and let you judge what applies to your own building, your own city, and your own numbers.

Conversion Planning Guide

Covers the sequence from first walkthrough of the unit to opening day: structural checks, utility capacity, permits that apply to a change of use from retail to office, and a rough order for the fit-out work so trades don't undo each other's progress.

  • Assessing ceiling height, floor loading, and natural light
  • Electrical and internet capacity checks before furniture
  • Change-of-use questions to raise with the local municipal office
  • A fit-out order that avoids reopening finished walls

Amenity Decision Framework

A way of sorting amenities into three groups: things members use every single day, things they use occasionally but expect to exist, and things that mostly serve as decoration. It includes a short checklist for deciding whether a given fitting earns its shelf space.

  • Daily-use items: fast internet, decent chairs, a functioning kitchen corner
  • Occasional-use items: a bookable meeting room, a printer, lockers
  • Items that often go unused: kombucha taps, ping pong tables, branded merchandise walls

Pricing Worksheet for Cities Under 300,000 People

A simple method for working backward from fixed monthly costs, rent, utilities, cleaning and a cushion for vacant desks, to a per-desk price that doesn't rely on a Warsaw-sized customer base. Includes a comparison of common pricing structures: flat monthly desk fee, day-pass pricing, and hybrid models with a meeting room add-on.

  • Listing fixed costs before setting any price
  • Building in an assumed vacancy rate rather than assuming full occupancy
  • Comparing flat-fee, day-pass, and hybrid pricing structures
  • When a discount for annual prepayment makes sense and when it doesn't

Lease Structures for Owner-Operators

Explains why a landlord running their own coworking space usually still needs some form of internal lease or cost allocation, for tax clarity, for future sale of the building, and for separating the property business from the coworking business. Covers the difference between operating the space as a sole proprietor versus through a separate legal entity that leases from the owner.

  • Why "I own it, so there's no lease" usually creates problems later
  • Structuring an internal lease between the owner and the operating entity
  • Points to discuss with an accountant before choosing a structure
A note on scope

These guides describe approaches, not guarantees

Every building, every city, and every local market is different. A pricing method that works for a unit near a university campus in Lublin won't automatically transfer to a unit on a quiet residential street in Bydgoszcz. The guides are meant to give you a framework for thinking through the decisions, not a formula that produces a single correct answer.

None of this is legal, tax, or financial advice. Lease structures in particular depend on your specific situation, and a local accountant or legal advisor familiar with Polish commercial lease law will always know more about your circumstances than a general guide can.

A desk with a laptop, notebook, and printed pricing worksheet used to plan coworking desk rates